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AHRA 2011, 39th Annual Meeting and Exposition will be held August 14-17, 2011 at the Gaylord Texan in Grapevine, Texas, USA.

AHRA 2011 promises to offer you many exciting and productive opportunities to showcase your products and services to the most influential decision makers in medical imaging.

You’ll be able to visit face-to-face with current customers and meet prospective ones. And, of course, AHRA provides the perfect venue to launch new products and gain real visibility. AHRA’s Annual Meeting and Exposition is just the right size for attendees to be able to spend quality time with our exhibitors.

AHRA goes the extra mile to ensure that your investment sees the returns it deserves through:

• Exclusive Hall Hours: AHRA holds no other sessions or events while the hall is open allowing for uninterrupted networking time. Condensed exhibit hours keep traffic high and the need for additional exhibit staff low.
• Lunch: AHRA provides complimentary lunch to attendees in the hall each day so they don’t have to worry about finding food. This allows them to maximize their time spent with exhibitors.
• Booth Traffic Builders: AHRA provides booth traffic builders like an exhibitor scavenger hunt, which is free to all exhibitors, and our Hot Spot Program.

New in 2011! - AHRA is pleased to announce that this year’s Practice Management Track will be presented in cooperation with the Radiology Business Management Association (RBMA). Speakers and topics will be selected by the RBMA to create a robust educational program designed to address the real-life challenges faced by today’s radiology practice managers.

Statistics:

• 95% of AHRA attendees said they agree or strongly agree that one of the primary reasons they attend the AHRA Annual Meeting is to network with vendors.
• 89% of exhibitors said that their company achieved its goal at the 2010 AHRA Annual Meeting & Exposition.
• 98% of exhibitors preferred the time of day AHRA exhibits were open (11:00 am – 2:30 pm). 82% of exhibitors agreed having the exhibit hall open only when nothing else is scheduled works very well.
• 80% of exhibitors felt the quality of visits with attendees met expectations.

EXHIBIT HALL SCHEDULE:
Saturday, August 13, 2011
11:00 AM – 5:00 PM: Installation

Sunday, August 14, 2011
8:00 AM – 5:00 PM: Installation

Monday, August 15, 2011
7:00 AM – 9:00 AM: Installation
9:00 AM – 11:00 AM: Show Management Booth Inspection/ Freeman final preparations to be show ready (aisle carpets laid and cleaned)
11:00 AM – 2:00 PM: Hall Open (lunch served in the hall for attendees)
12:00 PM – 12:15 PM: HOT SPOT! Drawing
1:00 PM – 1:15 PM: HOT SPOT! Drawing

Tuesday, August 16, 2011
11:00 AM – 2:00 PM: Hall Open (lunch served in the hall for attendees)
12:00 PM – 12:15 PM: HOT SPOT! Drawing
1:00 PM – 1:15 PM: HOT SPOT! Drawing

Wednesday, August 17, 2011
11:00 AM – 2:00 PM: Hall Open (lunch served in the hall for attendees)
12:00 PM – 12:15 PM: HOT SPOT! Drawing
1:00 PM – 1:15 PM: HOT SPOT! Drawing
1:30 PM: Exhibit Hall Scavenger Hunt Drawing
2:00 PM – 10:00 PM: Dismantle

Thursday, August 18, 2011
8:00 AM – 10:00 AM: Dismantle

These hours are tentative and subject to change. If the official exhibit hall schedule changes, all exhibitors will be notified in writing. A final schedule will be included in your Exhibitor Services Manual and posted on the AHRA website.

All exhibit personnel are expected to make travel arrangements in accordance with the official exhibit hall schedule. As a courtesy to other exhibitors and all conference attendees, exceptions to installation and other dismantle times will not be allowed on the basis of flight times or any other travel arrangements made by an exhibiting company or any employee of that exhibiting company.

Note: Aisle carpet will be removed beginning at 2:30 pm on Wednesday, August 17. Empty crate/container return will begin approximately at 3:00 pm and take approximately four hours to complete.

BOOTH PRICING:
$19.00 per square foot
Corner Premium: $100.00 per corner booth

BOOTH PACKAGE DETAILS:

• Listing on the AHRA exhibitor directory — before and after AHRA 2011! This listing includes a link to your company’s Web site as well as your product categories as listed on your contract. This feature guarantees improved traffic to your home page and increases exposure for your company, compliments of the AHRA!
• Company name and product listing in on-site Exhibitor Directory, as indicated on the application and contract for exhibit space (if booth space is confirmed by July 1, 2011).
• Unlimited complimentary exhibit hall registration(s) for your booth personnel (registrations do NOT include boxed lunches nor CE credits; however exhibitors are welcome to attend sessions. AHRA asks if a session room is filled, that exhibitors give seating priority to attendees.)
• 8’ high backwall and 3’ high side drape (linear booths only)
• 7” x 44” booth identification sign with company name and booth number
• 24-hour perimeter security services
• Post-show attendee list (mailing addresses only; no phone, fax, or email)
• Ability to rent the pre-show attendee list (mailing addresses only; no phone, fax, or email). Only signed-up exhibitors are permitted to rent the pre-show attendee list. The service manual will contain an order form.
• First chance to reserve booth space for the 2012 AHRA Annual Meeting

AHRA provides complimentary box lunches to attendees each day in the hall to help drive traffic to vendors. It is suggested that booth personnel grab a bite to eat prior to the hall opening or after it closes each day. For those exhibitors that wish to purchase a box lunch, tickets will be sold on-site. Concession areas will also be available in the exhibit hall and in the hotel.

RESERVATION DEADLINE:
There is no deadline to reserve a booth. AHRA will continue to sell booths until the hall sells out. Potential exhibitors are encouraged to submit applications early so they secure their booth of choice and are listed in the onsite program and exhibitor directory. The deadline to be listed in the onsite exhibitor directory is July 1, 2011.

Source: AHRA