At ASTRO 2010 meeting, Major medical meetings include annual meetings of national and international societies with attendance of more than 3,000 participants.

Abstract Submission Guidelines:

• The submitting and presenting author of an abstract must not have a financial interest (ACCME SCS 2.1) with the scientific content in the abstract. If a conflict of interest exists, the abstract must be submitted and presented by a co-author with no relevant financial relationship or any commercial interest.
• An individual may submit only one abstract in which he or she is indicated as presenter or first author. Sponsorship is not required.
• An abstract may only be submitted to the ASTRO Annual Meeting once. Duplicate abstracts (reporting the same data) that are submitted under a different author will not be considered.
• Abstracts must be submitted online through the abstract submission program. No fax copies, disk or e-mail submissions will be accepted.
• Abstracts must be received by April 8, 2010, 11:59 p.m. Eastern time. Abstracts received after the deadline will not be eligible.
• Abstracts should contain new material that will not have been presented or published prior to the ASTRO Annual Meeting, October 31, 2010. If an abstract reporting the same data has been submitted for consideration at another meeting or for publication and you have not received notification of its acceptance at the time of your abstract submission, you will be required to disclose the information during the abstract submission process. (Restriction does not apply to abstracts submitted or presented at other ASTRO sponsored or co-sponsored meetings.)
• Abstract presenters with papers accepted for presentation at another major medical meeting or accepted for publication after April 8, 2010, are required to notify ASTRO of the change in status by e-mail to Janet Mitchell by July 1, 2010. Selection for the plenary session will be given preferentially to original work that has not been presented elsewhere.
• Once an abstract has been selected for presentation, it may not be revised prior to publication in the proceedings. Typographical errors that do not affect the data presented or accidental omissions of co-authors are not reasons for changes to abstracts after selection. Please proof your abstracts carefully for formatting, spelling and grammar. Double check all sections of the abstract, i.e., title, authors, disclosures and abstract body. Material may be updated in your presentation and manuscript.
• The maximum character limit that includes the title and body of the abstract is 2,500. Spaces are not counted.
• An abstract may not contain any illustrations, images, graphs or tables. The abstract must be formatted in only text for publication in the meeting proceedings. Any abstract containing an image, graph or table will not be accepted for peer review. If selected, presenters may expand their abstract to include tables, graphs and images in oral/poster presentation and the Virtual Poster Library.
• A maximum of 10 author names may be listed on each abstract. There are no exceptions.
• Abstract submissions should be submitted in the most appropriate category. A list of submission categories is available in the online submission module. Please note that the ASTRO Program Chair has the authority to re-categorize any abstract.
• Presenters should use product-based and generic names in lieu of proprietary names in both the title and in the body of the abstract.
• Abstracts may be edited up to the deadline date of April 8, 2010. Abstracts will be considered ineligible for review until they are complete. Draft abstracts will not be considered.
• Under a special arrangement between ASTRO and RSNA , you may submit an abstract on the same topic to both societies’ meetings. In the event your abstract is not selected by ASTRO, your submission will be forwarded to RSNA; however, please confirm receipt of your abstract with RSNA prior to RSNA ’s abstract deadline.
• You will be notified of the disposition of your abstract by June 9, 2010. If you wish to withdraw your abstract, you must submit your request in writing by June 15, 2010, to Janet Mitchell. After June15 your abstract will be published in the 2010 Annual Meeting Proceedings.
• All presenters are required to register and attend the meeting.

Source: ASTRO

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